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Best Practices for ChatGPT Prompts for Coaches and Consultants

Chat GPT Logo in blue with the words "AI TOOLS" for Best Practices for ChatGPT Prompts for Coaches and Consultants

When new tech comes out, there are always early adopters who are fearless in experimenting and playing with the tools. They lead the way for the rest of us who want the bugs to be worked out before we invest too much time and money. Well, the newest tech for coaches and consultants is ChatGPT. It’s getting a ton of buzz lately. The early adopters are having a hay day on our behalf! Now it’s time for the rest of us to dive into the Best Practices for ChatGPT Prompts for Coaches and Consultants. The following guidance and examples of ChatGPT Prompts for Coaches and Consultants will help!

For the true beginners:

  1. Go to https://openai.com/blog/chatgpt – create your account. It’s free and straightforward.

Screen grab of Chat GPT showing the reader where to click to start a new chat for Best Practices for ChatGPT Prompts for Coaches and Consultants.


  1. Click the “New chat” button and type your prompt into the dedicated space. Note that within this chat, the tool remembers and will reference what you’ve asked before. So, if you ask for a recipe for dinner using beef and potatoes but don’t like what it gives you, you can say, “Give me another one,” and it will give you another recipe using beef and potatoes. You can start a new chat if you want to start a new topic.

A Simple Template for Writing ChatGPT Prompts for Coaches and Consultants

When writing a prompt for ChatGPT, it’s helpful to provide clear context, specify the purpose or desired outcome, and indicate your preferred tone or style. Here’s a template you can use to craft effective prompts:

1. Start with a brief introduction to set the context or background information.

2. Clearly state the purpose or desired outcome of the prompt.

3. Specify the tone, style, or specific requirements for the response.

4. Consider including any relevant constraints or guidelines to narrow down the response.

5. Keep the prompt concise and focused, avoiding overly complex or ambiguous language.


“Imagine you are a trusted coach working with a client struggling with work-life balance. You aim to provide guidance and practical tips to help them find equilibrium and prioritize self-care. Write a compassionate and actionable response, offering strategies that address personal and professional aspects. Consider including specific examples or anecdotes to illustrate your advice.”

Following this template, you can effectively communicate your expectations to ChatGPT and receive responses that align with your intended purpose and tone.

In the case of this prompt, here’s what ChatGPT provided:

As a trusted coach, I understand how crucial finding a healthy work-life balance is. Here are some actionable strategies to help you regain equilibrium and prioritize self-care:

    • Define Boundaries: Establish boundaries between your work and personal life. Set specific work hours, allocate time for personal activities, and stick to them. Communicate these boundaries with your clients and colleagues so they understand when you are available and need personal time.

For example, you could designate certain evenings as “family time” and avoid checking work emails or taking calls during that period.

    • Prioritize Self-Care: Carve out dedicated time for self-care activities that recharge and rejuvenate you. This could include exercise, hobbies, meditation, spending time with loved ones, or engaging in activities that bring you joy. Treat self-care as a non-negotiable part of your routine, just like any other work commitment.

One client I worked with found immense benefit in starting her day with a brief meditation session and scheduling regular exercise breaks throughout her workday to boost her energy levels and clear her mind.

    • Delegate and Outsource: Identify tasks that can be delegated or outsourced to free up valuable time. Consider hiring support staff, virtual assistants or utilizing automation tools to streamline your workload. By offloading specific responsibilities, you can focus on the tasks that require your expertise and attention.

An anecdote that comes to mind is a consultant I worked with who decided to delegate administrative tasks to a virtual assistant, allowing her to focus on client-facing work and significantly reducing her workload.

    • Time Blocking: Implement a time-blocking system to maximize productivity and maintain balance. Allocate specific time slots for different activities, such as client meetings, deep work, breaks, and personal commitments. This structured approach can help you stay focused, prioritize tasks effectively, and avoid constantly switching between work and personal matters.

One strategy I often recommend is the “Pomodoro Technique,” where you work in concentrated bursts of 25 minutes followed by short breaks. This method can enhance productivity and prevent burnout.

    • Regular Evaluation and Adjustment: Review your work-life balance strategies to ensure they remain effective. Assess your schedule, commitments, and overall well-being. Be open to making adjustments and fine-tuning your approach as needed. Remember, work-life balance is a dynamic process that requires ongoing attention.

One of my clients found it helpful to schedule monthly check-ins with herself to reflect on her work-life balance and make necessary adjustments. This practice allowed her to stay attuned to her needs and proactively maintain balance.

Remember, finding work-life balance is a journey, and it may require experimentation and flexibility to discover what works best for you. By implementing and adapting these strategies to your specific circumstances, you can reclaim control over your time, nurture your well-being, and achieve a more fulfilling work-life balance. 


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Wooden cut out of the words "work" and "life" on a balance scale to help achieve Best Practices for ChatGPT Prompts for Coaches and Consultants


10 Examples of Strong ChatGPT Prompts for Coaches and Consultants

Problem: You want to post weekly social posts encouraging your executive coaching clients with simple action steps to help them achieve a more positive outlook in their work. 

Prompt: Using a positive and uplifting tone, create 12 messages of encouragement and motivation for executive-level leaders. These messages will be used to help them maintain a positive outlook in their work.

A sample Instagram post made from AI content for Best Practices for ChatGPT Prompts for Coaches and Consultants

Problem: You need to write an email to a decision-adverse client who has asked for your help or support in making a decision. While you can’t decide for them, you would like to give them clear, actionable steps so they can confidently make the decision. 

Prompt: Using a clear and decisive tone, give me four steps to follow in making a decision.

Sample email written with AI-generated text for Best Practices for ChatGPT Prompts for Coaches and Consultants

Problem: You want to share a professional development opportunity with your clients. If they take advantage of the opportunity, you benefit, but you want to downplay that and instead share with them what they will gain.

Prompt: Using an educational and informative tone, share opportunities and resources participants will gain at {insert a link to upcoming professional development webpage}.

Problem: You need new clients.

Prompt: Be strategic and creative in giving me new ideas, strategies and advice on how to sell my {insert service type} to {insert audience description}

Problem: You have a prospective client with whom you’d like to build rapport.

Prompt: Craft a message to connect with a client {insert name and LinkedIn page link} on a deeper level, express understanding, and foster a supportive and trusting coaching or consulting relationship. Include an action step that is simple and offers them great value.

Problem: You need to create content that offers time-management techniques for your email newsletter

Prompt: With a practical and actionable tone, write an article with techniques, tools, or strategies to manage time effectively, improve productivity, and maintain a healthy work-life balance as a busy professional.

Someone looking at their watch as an example of Best Practices for ChatGPT Prompts for Coaches and Consultants

Problem: You have a challenging situation with a difficult client and must send a message that provides calm and intelligent feedback.

Prompt: Using a calm and diplomatic tone, write a message explaining why {insert challenge}. Explain simply why this is the right approach.

Problem: You are struggling to set pricing and packages for your services.

Prompt: Be business-oriented and strategic. Give me insights on setting appropriate pricing structures and creating service packages for {insert service offering} for {insert audience}.

Three options of service as an example of Best Practices for ChatGPT Prompts for Coaches and Consultants

Problem: You’d like feedback on a recent workshop you led for a client.

Prompt: Write a kind message requesting feedback on {insert workshop name}. Be sure to invite specific feedback to identify areas of improvement and enhance professional effectiveness.

Problem: You want your teenage kid to do the dishes

Prompt: Write a short, informal text asking my teenager to do the dishes. Be firm yet kind.

Teenager doing dishes as an example of how Best Practices for ChatGPT Prompts for Coaches and Consultants can be used

BONUS: Beyond the basics of best practices for ChatGPT Prompts for Coaches and Consultants

The following three prompts are much more sophisticated than the basics above.

Problem: You want to be a thought leader in your specific niche.

Prompt: Generate a blog post and three social media captions evaluating the current trends in {insert niche area}. Discuss challenges and opportunities with each trend. Include possible solutions that mitigate the challenges and capitalize on the opportunities.

Problem: You want to use role-playing in your coaching experience.

Prompt: I am conducting a coaching session for a {insert type of person: professional, mom, etc…}. Provide X prompts for a role-playing scenario that teaches the client to {insert objective}.

Problem: Your business is just like too many other competitors. You want to differentiate yourself.

Prompt: I am a {insert business type}. I want to differentiate myself from other {insert business type}. Give me innovative ways to differentiate my products/services, sell and deliver them, and connect with those I serve.

NEXT prompt: Give me three alternative approaches or strategies.

Hand holding a phone with Chat GPT open as an example of Best Practices for ChatGPT Prompts for Coaches and Consultants

ChatGPT is Here to Stay

Incorporating ChatGPT into the practices of coaches and consultants can be valuable for enhancing productivity, expanding knowledge, and fostering meaningful client interactions. By employing best practices when crafting prompts, coaches and consultants can harness the full potential of ChatGPT to support their professional endeavors.

Remember, providing clear context and purpose in your prompts ensures that ChatGPT understands the desired outcome and can generate relevant and insightful responses. Setting the right tone, whether it be encouraging, informative, or decisive, establishes the desired style of communication that aligns with the coach or consultant’s objectives.

Additionally, incorporating specific requirements or constraints within prompts helps guide ChatGPT’s responses, narrowing the focus and ensuring the generated content meets the desired criteria. Coaches and consultants can elicit precise and actionable insights from ChatGPT by avoiding ambiguity and complexity.

Furthermore, leveraging ChatGPT prompts to encourage creativity, critical thinking, and innovative solutions can lead to breakthroughs and fresh perspectives. Coaches and consultants can explore advanced applications of ChatGPT, such as utilizing it as a virtual assistant, generating content, facilitating role-playing, and collaborating in brainstorming sessions. Be sure to check out our recommendations for other AI tools here.

However, it is important to strike a balance between utilizing AI tools like ChatGPT and maintaining the essential human touch, empathy, and expertise fundamental to the coaching and consulting professions. ChatGPT should be a complement, augmenting your abilities rather than replacing them.

By implementing these best practices, you can maximize the benefits of ChatGPT, unlocking its potential to enhance client experiences, generate valuable insights, and support their professional growth. With careful consideration and strategic utilization of these best practices for ChatGPT prompts for coaches and consultants, ChatGPT can become an invaluable tool in the coaching and consulting toolkit, empowering you to achieve even greater success and impact in your work.

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